Renewal

As a Registered Optician in Ontario, each year you are required to renew your Certificate of Registration on or before December 31st.

The renewal portal opens October 31st. Renewing as soon as you receive the notice allows you to:

  • Check the renewal off your to-do list.
  • Receive your renewal decal promptly.
  • Resolve any potential issues that may arise as part of the renewal.
Not planning on renewing?

We have made it easy for you to notify the College of your decision. Just login to the online portal, select the reason for not renewing, acknowledge the declaration, and the information will be forwarded directly to us.

Renewing Your Certificate using the Registrant Portal

Renewal Process

Please ensure you have the items listed below ready when you begin the renewal process:

Passport-sized photo

To meet our requirements, please use a passport photo that:

  • was taken within the last 6 months
  • is high quality (i.e., is clear, sharp, and in focus)  
  • has no shadow, glare or flash reflections
  • is taken against a plain white background
  • shows your face and shoulders centred and squared to the camera, not tilted in any direction

If your photograph needs to be updated, you will see a message on the main page of your registrant portal prompting you to upload a new photo. To watch an instructional video on how to upload a photo, please click here. If you prefer to submit a hard-copy photo, it must contain your signature on the back.

Citizenship

If your Canadian citizenship status has changed or expired, you are required to update your information with the College and provide current and valid documentation. Please review the Proof of Citizenship requirements for additional information.

Insurance

You are required to provide proof of your Professional Liability Insurance to the College as part of your renewal. To ensure your renewal can be approved right away, please have a copy of your insurance certificate available for upload.

Renewal Deadline

The College is mandated to send suspension notices to all registrants who have not renewed by December 31st.

To avoid late fees, to confirm there are no outstanding requirements, and to ensure you are eligible to practice for the upcoming year, please renew prior to December 31st. 

Renewal Outcomes

Not Renewing

If you have decided to not renew your Certificate of Registration, please notify the College of your decision. You will receive an acknowledgement email from the College. Your status on the public register will be changed to "Not Entitled to Practice".

Outstanding Requirements

If you complete your renewal but do not submit all required documents, or the documents require review by the Registration department, you will receive an email notifying you that your renewal is on hold pending the submission and/or review of the outstanding requirements.

Renewal Approved

If you meet all the requirements for approval, you will receive an email confirmation within 72 hours of the College receiving your renewal.  Your badge decal and/or badge will be mailed to you shortly following the approval.

Confirmation of Payment Receipt and Official Tax Receipt

Upon making payment, your tax receipt will be available for download at the Member Portal within 72 hours of receipt of payment. To access your receipt, please login to the Member Portal, select the Documents tab, and the year in which you made your payment.

Renewal Assistance

If you wish to schedule an appointment to renew your Certificate at the College or if you require any assistance with your renewal, please contact us.

Phone: (416) 368-3616 ext. 200
Email: registration@collegeofopticians.ca

 

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